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Announcement 2012-36


(back to all Announcements, or view IRB 2012-46)


Announcement 2012-36

Corrections and Clarifications to Publication 1220, Specifications for Filing Forms 1097, 1098, 1099, 3921, 3922, 5498, 8935, and W-2G Electronically

The following announcement lists corrections and clarifications for items in Publication 1220, Specifications for Filing Forms 1097, 1098, 1099, 3921, 3922, 5498, 8935, and W-2G Electronically, Revised August 13, 2012.

Corrections

Payee “B” Record — Record Layout Positions 544-750 for Form 1099-C (page 90)
Description and Remarks
Field Position 547 Identifiable Event Code (Box 6 on paper form)

The only required code is “A” for Bankruptcy. If not a Bankruptcy, this field must be blank filled.

Paper instructions have code “H” as “Expiration of Non-Payment Testing Period.” Pub 1220 lists the definition of code “H” as “Discontinued Collection Activity.” The correct definition of code “H” should be “Expiration of Non-Payment Testing Period.”

Payee “B” Record — Record Layout Positions 544-750 for Form 1099-G (page 95)
Field Positions 548-551 Tax Year of Refund

The correct valid range of years for the refund is 2002 through 2011.

Part D, Section 2 — Specifications for Filing Extensions of Time Electronically (page 145)

.04 — The date should reflect:

Do not submit tax year 2012 extension requests filed electronically before January 3, 2013.

Clarifications

Sec. 7. Payee “B” Record — General Field Descriptions and Record Layouts (page 62)

.02 This information was expanded to assist transmitters/filers with the guidelines for Name Control. If the Name Control is not determinable, this field must be blank filled.

Record Name: Payee “B” Record
(page 65)
Description and Remarks
Field Position 7-10 Name Control

This information was expanded to assist transmitters/filers with the guidelines. If the Name Control is not determinable, this field must be blank filled.

Payee “B” Record — Record Layout Positions 544-750 for Form 1099-B
(page 88)
Description and Remarks

Field Position 616 was renamed to Loss Not Allowed Indicator (Box 2b on paper form).

Previously in Tax Year 2011, the location was Field Position 626 and the name of the field was Recipient Indicator (Box 15 on paper form).

Payee “B” Record — Record Layout Positions 544-750 for Form 5498
(page 127)
Description and Remarks
Field Position 556-563 Postponed Contribution Code
(Box 13c on paper form)

Paper instructions state that “FD” for Federally Designated Disaster Area is acceptable. If “FD” is used, left-justify and fill unused positions with blanks.

If using “PL” or “EO” code, left-justify and fill unused positions with blanks.

State Information
This clarification applies to all forms except Form 1099-LTC
Description and Remarks
Field Position 663-722 Special Data Entries

The state ID number can be entered into this field.

Note: State information can be found on pages: 77, 79, 81, 83, 84, 85, 88, 90, 92, 93, 95, 97, 98, 100, 105, 107, 109, 111, 115, 119, 121, 123, 125, 128, 129, 130, 131, and 133.


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